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Complaints

Making a complaint
The doctors and staff at this practice are committed to providing high quality healthcare and services to patients. If you have a complaint or concern about the service you have received from the practice, please do let us know. We operate a complaints procedure as part of the NHS system for dealing with complaints.


How to complain
It is best to tell a member of staff about any concerns or problems as soon as they arise so that we can try and sort them out. If, despite this, you still wish to make a complaint, please let us have the details of your complaint by writing to the complaints manager, at west green surgery as soon as possible so that we can investigate what happened. It helps if you can provide us with as full a recollection of events as possible.

You can ask for an appointment with the complaints manager in order to discuss your concerns. They will explain the complaints procedure and make sure that your complaints are dealt with promptly.You need to make your complaint within 12 months of the incidence that caused the problem or within 12 months of discovering you had a problem related to a specific incident.


What We Will Do
We will contact within three working days of receiving your complaint and discuss the time scales for a response. We will aim to offer you an explanation as to what happened and even a meeting to discuss with the people involved.

We will look into your complaint to:
  • find out what happened and what went wrong
  • invite you to discuss the problem with those involved if relevant
  • apologise where this is appropriate
  • identify what we can do to make sure that the problem does not happen again

Complaining on behalf of someone
Medical records are protected by the Data Protection Act 1998. If you are complaining on behalf of someone else we need to know that you have their permission to do so. A note signed by the person concerned will be needed unless they are incapable of this


Getting Help
The NHS Complaints Advocacy Service Voiceability, can provide free impartial support when you are making a complaint. They can help to draft or write a letter or arrange interpreting services. Their website: http://www.voiceability.org/support-for-you/nhs-complaints-advocacy. If you prefer, you can phone or write to the complaints department at NHS England. Their staff will aim to try and sort out complaints and can make enquiries on your behalf.


Still not satisfied?
If you are not satisfied with the way we have dealt with your complaint, you can contact the Health Service Ombudsman on 0845 015 4033.


Remember
  • We want you to let us know if you are unhappy or have a suggestion about how we can do things better
  • All complaints are treated in the strictest confidence
  • Making a complaint will not affect your treatment or care